Home
Sign In

The Training Collective
Privacy Policy



The Training Collective CK LTD
Last updated: 10/11/2025

1. Introduction

At The Training Collective CK LTD (“we”, “us”, “our”), we respect your privacy and are committed to protecting your personal data. This policy explains how we collect, use, and safeguard your information when you become a member, use our services, or visit our website.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

The Training Collective CK LTD
Unit 4B Crosscroft Industrial Estate, Appleby-In-Westmorland, Cumbria, CA16 6HX
Email: thetrainingcollective@hotmail.com
Company number: 16776518

We are the data controller responsible for your personal data.

3. What Information We Collect

We may collect and process the following personal information:

a. Identity Data:

  • Full name, date of birth, gender.

b. Contact Data:

  • Address, email, phone number, emergency contact details.

c. Membership Data:

  • Membership type, payment details (processed securely via third-party provider), attendance records, class bookings, and account preferences.

d. Health & Fitness Data (special category data):

  • Relevant medical information, fitness goals, or injuries (only when necessary to ensure your safety and provide appropriate training).

e. Marketing & Communication Data:

  • Your preferences for receiving updates, offers, and marketing communications.

f. Media Content:

  • Photographs and video recordings taken within the gym, during classes, or at events (see Section 8 for full details).

g. CCTV Footage:

  • Video recordings captured via our in-gym CCTV system (see Section 9).

4. How We Use Your Information

We use your personal data to:

  • Manage your membership and provide gym services.

  • Process payments and renewals.

  • Communicate with you about bookings, class updates, and changes to your account.

  • Ensure your health and safety during training.

  • Send marketing communications (only if you’ve opted in).

  • Improve our services and member experience.

We will only use your data when the law allows us to — typically under contract, legitimate interests, or consent.

5. How We Store and Protect Your Data

Your information is stored securely using password-protected systems and/or reputable third-party platforms (e.g., booking, CRM, or payment systems).

We take appropriate technical and organisational measures to prevent unauthorised access, disclosure, or loss of your data.

We only keep your data for as long as necessary to fulfil the purposes it was collected for or to comply with legal requirements.

6. Sharing Your Information

We may share your data with trusted third parties, such as:

  • Payment processors.

  • Class booking or membership management systems.

  • Marketing platforms (e.g., email newsletters).

We require all third parties to respect your data privacy and to use it only for specified purposes.

We do not sell your personal data to anyone.

7. Your Rights

Under the UK GDPR, you have the right to:

  • Access your personal data.

  • Request correction of inaccurate information.

  • Request deletion of your data (“right to be forgotten”).

  • Withdraw consent for marketing at any time.

  • Request restriction or objection to processing.

  • Request transfer of your data to another provider.

To exercise any of these rights, please contact us at [insert contact email].

8. Filming, Photography & Social Media

We regularly capture photo and video content within The Training Collective CK LTD for marketing, community, and promotional purposes — including use on our website, social media channels, and other marketing materials.

We will always:

  • Make it known that we are taking content.

  • Respect your choice if you prefer not to be included in content.

If you wish to opt out of appearing in any photo or video content, please speak to a member of staff.

9. CCTV

CCTV cameras operate within The Training Collective CK LTD premises for security, safety, and crime prevention purposes.

  • The system is used to help protect our members, staff, and property.

  • CCTV footage may be shared with law enforcement authorities if required by law.

  • We do not use CCTV for monitoring gym performance or member behaviour.

  • Recordings are stored securely and retained only for a limited period (typically 30 days) before being automatically deleted, unless required for an ongoing investigation.

If you wish to know more about our CCTV use please speak to a member of staff. 

10. Marketing Preferences

We may contact you about classes, events, or offers that we think you’ll enjoy — but only if you’ve opted in. You can unsubscribe anytime via the link in our emails or by contacting us directly.

11. Cookies (if applicable)

If you use our website, we may use cookies to improve your browsing experience. You can adjust your browser settings to disable cookies if you prefer.

12. Changes to This Policy

We may update this policy from time to time. The latest version will always be available on our website and will include the date of the most recent update.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

The Training Collective CK LTD
Email: thetrainingcollective@hotmail.com
Address: Unit 4B Crosscroft Industrial Estate, Appleby-In-Westmorland, Cumbria, CA16 6HX